A-F. Section 7/ Staff-Child ratios, Supervision, and Qualifications

A. Children under six weeks of age. No Child under six weeks of age, as verified by a birth certificate, other than the Provider’s own Children may be cared for by the Provider.

B. Children of Providers and Staff Members.

1. Children of Staff Members must be counted in the appropriate age groups and in determining staff-Child ratios when in care with the Provider, except as provided for in section 8(C)(2)(b) below.

2. Children living with the Provider who are over four years of age are not counted in determining the staff-Child ratio. Children living with the Provider under four years of age are counted in the staff-Child ratio.

3. All Children in care other than Children identified in Section 8 (B)(2) above who are younger than 13 years old must be counted in staff-Child ratios.

4. (NEW a-c) In determining the number of Children for which a Provider is Licensed, the Department may factor in the needs of Children and Adults who reside in the home. The number of Children allowed may be restricted by the Department when any of the following circumstances are present:

a. Space is limited or unusually configured;

b. The Provider has physical limitations that would impact the Provider’s ability to safely care for, supervise or respond to the needs of children in care; or

The Department can request an evaluation in accordance with 12(B)(1),(2). An applicant who applies for a license to care for more children than the Department approves has the right to appeal the decision pursuant 20(P)(1)(C)(ii).

c. There is a Child or Children who require exceptional amounts of care due to a health or other Condition.

This provision applies to a child or children living in the home. The Department will determine if a child requires an exceptional amount of care based on information shared by the Provider.

C. Staff-Child ratios.

1. The number of Children present must not exceed Licensed Capacity.

2. The maximum number of Children to be assigned per Staff Member must be as follows:

a. Ratio requirements:

b. Older Children may fill younger Children’s spaces, but younger Children may not fill older Children’s spaces.

3. Capacity may only be exceeded when the following conditions exist: family emergencies or emergency school closings.

a. Planned school closures are considered predictable circumstances and, therefore, capacity may not be exceeded.

b. Proper supervision and ratios, as defined in this rule, must be maintained. Procedures for managing such events must be explained in the written emergency plan and the reasons for exceeding capacity must be documented on the Attendance Record.

c. (NEW) Special events occurring at the Provider location must provide supervision in accordance with this rule. A Child attending a special event in the care of a Parent or Legal Guardian will not be included in staff-Child ratios. Special events occurring outside of typical hours and days of operation are not subject to this rule.

D. Supervision.

1. (NEW) Children must be supervised at all times by Provider or a Staff Member. The Provider or Staff Member must be present and interacting, intervening, providing direction, feedback and assistance at all times.

The Department recognizes that a Family Child Care Provider working alone might have very brief periods of time where, for example, they must use the restroom or put a child down for a nap in another room. The rule requires, with the exception of these very limited periods of time, that a Provider or staff member see or hear children at all times and be able to intervene promptly when needed.

a. Providers must have knowledge of the activity and whereabouts of each Child in care.

i. A Provider or Staff Member must be able to see or hear all Children at all times and be able to provide prompt intervention when needed.

ii. (NEW) A Provider or Staff Member must be physically present outside when Children under the age of eight are outdoors.

iii. (NEW) If Children over the age of eight are outside, and a Provider or Staff Member is not physically present, the play area must be enclosed by fencing.

The requirement of a fence is necessary for the safety of children over the age of eight to play outside if the Provider or Staff Member is not physically present.

2. (NEW) During napping and/or sleeping hours, the Provider or Staff Member must be awake and supervising all Children, and Child-staff ratios must be maintained. Dimmed, but adequate, lighting to allow visual supervision of all Children must be maintained at all times.

3. Monitors providing both video and audio may be considered as an acceptable form of supervision during quiet indoor activities.

4. The Provider or a Staff Member must attend to a Child crying or crying out.

E.(NEW) Crisis plan. The Provider must develop and follow a written plan for obtaining help in an emergency when only one provider is present, or when staff-Child ratios are exceeded.

The Department requires a written crisis plan and does not specify where it needs to be maintained. The intent of the rule is to require Providers to create a thoughtful plan to be followed in emergency situations.

F.(NEW 1-6) Personnel Qualifications. Staff Members must be at least 16 years of age. Any Staff Member under the age of 18 must be supervised by another Staff Member who is 18 years of age or older.

1. The Provider and All Staff Members must have a high school diploma or equivalent, be attending high school, or be enrolled in a General Educational Development (GED) preparation program.

The Department can consider a request for a waiver of this rule for providers who do not meet the educational requirements.

2. Staff Members responsible for, or assisting with, the care of Children must exercise good judgment in the handling of Children, demonstrate consistent compliance with this rule and all relevant laws, and must not engage in any action or practice detrimental to the welfare of the Children.

3. Providers must be able to perform their assigned tasks and meet all Staff Member requirements in this rule. No alcohol, tobacco, recreational marijuana, or illegal drugs may be consumed while on duty. Prescribed drugs or certified Medications that do not impair the ability of the provider to care for Children are allowed.

4. Either the Provider or at least one Staff Member must satisfy the following qualifications:

a. Be at least 18 years of age and holds a current certification in Adult and pediatric first aid and Cardio-Pulmonary Resuscitation (CPR); and

b. Have completed at least 6 hours of pre-licensing training in healthy, safe environments; Child development; observation and assessment; developmentally appropriate practice; guidance; relationships with families; individual and cultural diversity; children with special needs, business, and professional development; or childcare practices.

As an established provider if you have not taken trainings in the listed areas that meet the required 6 hrs. MRTQ PDN Health and Safety training is a good option. The 6 hr. Health and Safety training is a pre-licensing requirement now for new providers.

MRTQ PDN currently provides a 6 hr safety training that meets this requirement as a free On Demand Training. The annual renewal is for providers who participate in the subsidy program. Not sure how to enroll check out our post on that.

5. Staff Members must be properly immunized and provide documentation of immunizations to the Provider.

6. Providers must be properly immunized and have the immunization record readily accessible for inspection by the Department.

This clarification is taken directly from current center regulations on Certificate of immunization for provider and /or staff: For staff born after 1956, the facility must obtain and have available a Certificate of Immunization for measles, mumps, rubella, tetanus and diphtheria. A laboratory blood test proving immunity may also be accepted. Documentation of immunity against measles, mumps and rubella is not required for staff born prior to 1957. No person shall be required to provide such documentation if she/he provides in writing the opposition for sincere religious or philosophical reasons.

Shared response on immunizations record question from a Licensing Specialist: Measles, mumps, rubella, tetanus, and diphtheria needed. If you do not have record of these immunizations you can get a titer test which is a blood test that can determine whether or not you need immunizations.

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