Licensing Rule


All providers should be aware of the proposed changes to the Family Child Care Provider Licensing Rule released Dec. 30, 2020. Members of the Professional Learning Committee (PLC) have spent hours going over these proposed changes, so that we can develop a tool that supports providers continuing to meet the requirements of licensing. This tool is part of the “Business Toolkit”, but we have given it its own menu section to make access more direct. We will update once the Rule is adopted. Don’t forget the “Business Toolkit” section has additional resources around starting a family child care, developing contract and policies, taxes, etc.

From past experience with revision of FCC Licensing Rules, the PLC is not expecting significant changes as the recommendations of the proposed Rule are to meet Federal standards. The PLC encourages providers to begin to comply with the changes required by this Rule now, as once adoption is finalized the Rule is immediately in effect.


How does this new “Licensing Rule” resource work?

The PLC has taken the Licensing Rule and copied it here word for word. (We will be correcting for any changes when the Rule is formally adopted into law. We will note the changes.) For really long and involved sections we have broken sections and subsections out into multiple parts.

This structure has allowed us to provide links directly within the Rule language at the point of the requirement. We have also included Suggestions, Tips, and Reminders throughout as appropriate. These will usually be denoted with: ** and a color block.

How can you use this resource?

If you know what you are looking for you can go directly to that section in the Rule’s Table of Contents below. You will find direct links to the appropriate website page provided. The link will be either the Section title or the first subsection found on the page where we have grouped subsections together.

Once you are at the Rule section’s website page find the requirement and look for any linked resources, suggestion, or tips. Linked document resources can be used as is, or adapted to best meet your program needs. If you adapt, just be sure to include the required language in some way.

Don’t find what you need?

We will continue to adjust and add resources as they become available. We are also happy to look for specific resources that providers might find they need, so please email us (fccamaine@gmail.com) with any questions, or needs.

 Disclaimer: All material here is being shared to support your business practices and work with children. With the sharing of these resources, FCCAM is not rendering legal or tax advice. If you require more specific assistance, please consult a legal or tax preparation professional to represent you.


TABLE OF CONTENTS

SECTION 1. STATEMENT OF PURPOSE AND DEFINITIONS 

A. Statement of purpose 

B. Definitions 

SECTION 2. LICENSING REQUIREMENTS AND PROCEDURES 

A. Licensing 

B. Qualifications of the applicant 

C. Application 

D. Comprehensive background check 

E. Waivers 

F. Type and term of a license 

G. Administration 

SECTION 3. FEES 

A. Fees 

B. Change in license 

SECTION 4. INSPECTIONS AND INVESTIGATION

A. Inspections 

B. Right of entry 

C. Elements of an inspection 

D. Inspection report 

E. Investigations 

SECTION 5. RECORD MANAGEMENT AND RETENTION 

A. Record management 

B. Falsification of records 

C. Inspection of records 

D. Child records 

E. Personnel records 

F. Household members 

G. Record of overcapacity 

H. Code Compliance 

SECTION 6. REPORTING REQUIREMENTS 

A. Provider changes 

B. Mandatory report of suspected child abuse and/or neglect 

C. Reporting adverse drinking water results to the Department 

D. Reporting wastewater failure 

E. Reporting legal actions 

F. Other notifications 

G. Department action on report 

SECTION 7. STAFF-CHILD RATIOS, SUPERVISION, AND QUALIFICATIONS 

A. Children under six weeks of age 

B. Children of providers and staff members 

C. Staff-Child ratios 

D. Supervision

E. Crisis plan 

F. Personnel qualifications 

SECTION 8. TRAINING 

A. Orientation training 

B. Ongoing training 

SECTION 9. CHILD GUIDANCE 

A. Positive methods of child guidance 

B. Consistent and reasonable application of program rules 

C. Constructive methods of guidance 

D. Detrimental practices 

SECTION 10. RIGHTS OF CHILDREN AND PARENTS 

A. Right of children 

B. Right of parents and legal guardians of children receiving child care from provider 

SECTION 11. REPORTING CHILD ABUSE OR NEGLECT 

A. Requirement to report child abuse or neglect 

B. Provider requirement to inform 

C. Written instruction provided 

D. Hotline number posted 

SECTION 12. HEALTH AND MEDICAL 

A. Immunization 

B. Evaluation requirements 

C. Health care consultation 

D. Health monitoring 

E. Dismissal of children due to illness 

F. Illness, serious injury, incidents and accidents 

G. First aid 

H. Medication administration 

I. Handwashing 

J. Prevention of exposure to blood and body fluids 

K. Emergency procedures 

SECTION 13. DRINKING AND WASTEWATER 

A. Drinking water 

B. Ongoing annual water tests for providers with wells 

C. Five-year water tests for providers with wells 

D. Bottled water agreements 

E. Water and sewer 

SECTION 14. ENVIRONMENT AND SAFETY 

A. General condition of the building and surrounding premises 

B. Outdoor playtime and indoor activities 

C. Satisfactory lead levels 

D. Carbon monoxide 

E. Building temperature 

F. Lighting and ventilation 

G. Minimum usable space 

H. Outdoor play areas 

I. Weapons 

J. Materials, toys and equipment 

K. Furnishings 

L. Cribs, cots and bedding 

M. Toilet facilities 

N. Diapering/toileting 

O. Pets 

P. Fire evacuation drills 

Q. Emergency preparedness plan 

SECTION 15. SWIMMING AND WADING 

A. Policies and procedures regarding water activities and safety procedures 

B. Parental permission 

C. Surfaces 

D. Minimum training and certification required for water activities 

E. Cleanliness 

F. Pool accessibility 

G. Emergency preparedness and drills 

H. Staff-Child ratios during water activities 

I. Swimming pools 

J. Off-site pools or natural bodies of water 

K. Non – Swimmers 

SECTION 16. FOOD AND KITCHEN FACILITIES 

A. Well-balanced meals and snacks 

B. Handwashing 

C. Allergies 

D. Provider responsibilities 

E. Food storage 

F. Food preparation 

G. Equipment and utensils 

H. Kitchen facilities 

SECTION 17. TRANSPORTATION 

A. Driver requirements 

B. Vehicle capacity not to be exceeded 

C. Safety in vehicles 

D. Field trips 

SECTION 18. INFANT/TODDLER CAR

A. Additional rules for providers serving infants and toddlers 

B. Promoting developmental needs 

C. Feeding 

D. Napping/resting 

SECTION 19. NIGHTTIME CARE 

A. Additional rules for nighttime care 

B. Individualized care 

C. Rooms used for sleeping or napping 

D. Beds and bedding 

E. Supervision while sleeping 

SECTION 20. ENFORCEMENT, SUBSEQUENT REAPPLICATION AND APPEALS 

A. Department’s authority to enforce compliance 

B. Directed plan of action 

C. Restrictions 

D. Administrative fines 

E. Conditional license 

F. Suspension of a license 

G. Referral to the Office of the Attorney General 

H. Refusal to issue or renew a license 

I. Revocation 

J. Void 

K. Right to information regarding deficiencies 

L. Consent agreement 

M. Limitation on reapplication after denial or revocation of license 

N. Subsequent application for a full license 

O. Full certification after deficiencies corrected 

P. Right to appeal 

REGULATORY HISTORY (*not included)


HERE’S AN EXAMPLE of a reworked “Care Agreement” to meet the 12/30/2020 proposed Family Child Care Licensing Rule. Through the structure of a website which provides 24/7 access to current clients and a resource for potential client families, this also meets the requirements to maintain step level on Quality for ME through Step 3. Providers are welcome to copy any language for policies and forms. Feel free to adapt to meet your program’s needs and your voice.